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Manage Gmail Messages

Your phone gives you control over how you manage your Gmail messages with labels, thread management, search capabilities, adding multiple Google Accounts, and more.

Reply To or Forward an Email Message

Use your Gmail Account to reply to or forward email messages.

  1. Tap home key > apps list icon > gmail app icon.
  • The inbox opens.
  1. Tap the email message or conversation.
  2. To reply to the sender, tap gmail reply icon. Or, tap more options icon and choose whether to Reply all or Forward.
  3. Do one of the following:
  • If you are replying to the sender or you selected Reply all, gmail send iconenter your reply message.
  • If you selected Forward, specify the message recipients.

Note: Tap respond inline if you want to interleave your new message with the received email. However, this removes any attachments or formatting in the original email message.

  1. Tap gmail send icon to send.

Use Gmail Labels

Gmail saves all mail in one box, but you can add labels that allow you to sort your Gmail conversation threads. For example, when a new thread starts with a received mail, the label "Inbox" is automatically added to the thread. By then adding the label "travel," all threads with "travel" are shown in a list.

  1. Tap home key > apps list icon > gmail app icon Gmail.
  • The inbox opens.
  1. Touch and hold a conversation thread to add a checkmark to it, and then tap more options icon > Move to.
  2. Tap a label for the thread, and then tap OK.
  • The thread is added to the selected label.

Mute Gmail Threads

If registered on a mailing list, there will be threads with always-continuing conversations. For long threads that are not important, mute the threads and they will no longer appear in the inbox. When mail arrives that includes user's address as a recipient or in Cc, mail will again appear in the inbox.

  1. Tap home key > apps list icon > gmail app icon Gmail.
  • The inbox opens.
  1. Touch and hold a conversation thread to add a checkmark to it, and then tap more options icon > Mute.
  • The thread is now hidden.

Archive Gmail Threads

Remove sent and received Gmail threads so they do not appear in the inbox. When replies arrive for archived threads, they appear in the inbox again.

  1. Tap home key > apps list icon > gmail app icon Gmail.
  • The inbox opens.
  1. Swipe the conversation you want to archive left or right.
  • The thread is now archived.

Delete Gmail Threads

If you no longer wish to keep a Gmail conversation thread, you can simply delete it from the inbox.

  1. Tap home key > apps list icon > gmail app icon Gmail.
  • The inbox opens.
  1. Touch and hold a conversation thread to add a checkmark to it, and then tap trash icon.
  • The thread is deleted.

Search Gmail Messages

If you need to find a specific message or message thread, you can search Gmail from the inbox.

  1. Tap home key > apps list icon > gmail app icon Gmail.
  • The inbox opens.
  1. Tap search icon, enter what you want to search for and tap enter key.
  • The search results appear. Tap a message or thread from the list to display it.

Report Spam or Phishing Gmail

You can report spam or phishing Gmail messages from your phone’s Gmail inbox.

  1. Tap home key > apps list icon > gmail app icon Gmail.
  • The inbox opens.
  1. Touch and hold a conversation thread to add a checkmark to it, and then tap  more options icon > Report spam or Report phishing.
  • The selected message is reported as spam or phishing Gmail.

Switch between Gmail Accounts

If you have more than one Gmail account or another email account set up, you can switch between them in the Gmail app.

  1. Tap home key > apps list icon > gmail app icon Gmail.
  • The inbox opens.
  1. Tap menu icon and select the account you want to access.
  • The selected account inbox is displayed.

Gmail Settings

You can access settings for the Gmail app and for your individual Gmail accounts from the Gmail Settings menu.

  1. Tap home key > apps list icon > gmail app icon Gmail.
  • The Primary inbox opens.
  1. Tap menu icon > Settings.
  2. Tap General settings to access settings for all accounts, or tap an account name to configure settings for a specific Gmail account.
  • General settings: Gmail default action, Conversation view, Swipe actions, Sender image, Reply all, Auto-fit messages, Auto-advance, Confirm before deleting, Confirm before archiving, and Confirm before sending.
  • Account settings: Inbox type, Notifications, Inbox sound & vibrate, Signature, Vacation responder, Sync Gmail, Days of mail to sync, Manage labels, Download attachments, and Images.

Note: Available settings are subject to change.